Heading is recruiting a Document Controller, to be based in Maputo, Mozambique.
Duties
- To manage Local Contractor onboarding into the New Prodom document management system and assist the Contractor in understanding the expectations and use of the system.
- Ensures effective application of the Project Document Control processes, procedures, standards and tools.
- Delivers efficient, effective, and secure control of project information that includes document capture, quality assessment, rejection as applicable, coding, updating, review routing and distribution.
- Responsible for the integrity and completeness of the Project information in the Electronic Document Management System (EDMS).
- Interfaces with Contractor Document Control team and assures delivery of project documentation that meets the Project standards.
- Ensures documentation and attributes compliance with the Project Information Delivery Requirements specification, specific operations business needs and project schedule.
- Ensures the correct delivery of Red-Line and As Built documentation.
- Supports activities associated with the information handover to Operations (or other specified post project recipients).
- Utilizes and contributes to the Project lessons learned in accordance with Company best practices.
- Responds to the Project team information and document queries and status requests.
- Builds a strong working relationship with the internal project discipline/department team members as well as contractor document controllers.
- Assists in training new internal & external users on the correct use of New Prodom.
- Assures integrity and accuracy of the Company and Contractor Master Document Registers.
- Accountable for the maintenance of the local Document Distribution Matrix(s) as it pertains to the local contracts.
- Interfaces with the Head Office Document Control Manager, Document Controllers in other project locations, and EDMS Administrator EDMS issues raised by the project team members.
- Promote and demonstrate an exemplary behaviour with regard to HSSE rules & requirements, with regards to the Company Ethics and “Code of Conduct” policy and for implementing and controlling these rules and requirements within the said area of responsibility.
Requisites
- High School Diploma.
- 5+ years of experience in major oil and gas project as a Document Controller with at least 2 years in a senior position.
- Relevant professional experience gained from at least two different job roles related to engineering and/or supplier document control on projects or business assets, (ideally operator based with full lifecycle experience).
- Experience working with: Electronic Document Management Systems, MS Office applications, Adobe Acrobat and Scanning Software.
- Good English required and fluent language skills.
Notes
- Only shortlisted applicants will be contacted